Invoices via WhatsApp. Done in 30 seconds.
No extra app. No paperwork. Kaepsi turns your WhatsApp message into a professional invoice — confirm and you're done.
5 invoices + 10 quotes free · No lock-in · Made for doers
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Everything you need. Nothing you don't.
Kaepsi is built for people who want to work — not for people who want to fill out forms.
WhatsApp-native
Just describe or voice what you did. Kaepsi turns it into an invoice. No app switching, no login.
30-second invoice
Short description, price — done. Kaepsi creates a draft, you confirm or correct. You always have the last word.
Legally compliant & professional
All mandatory fields per EU standards. VAT ID, sequential invoice numbers, correct tax rates — automatically.
Learns your business
The more you use Kaepsi, the better it knows your business. Products, services, prices — everything gets faster.
Stay on top of things
Open invoices, paid invoices, reminders — all at a glance. No more spreadsheets.
Print & mail on demand
Need to print and mail an invoice? No problem — we handle it for you. Digital is default, paper on request.
From message to finished invoice.
Five simple steps. No paperwork, no forms.
Send a message
Just write or speak what you did. WhatsApp text or voice message — both work.
Kaepsi processes
Kaepsi recognizes client, service, and amount. You get a draft back in seconds.
Review & approve
All good? One click and the invoice is done. Or make a quick correction — you always have the final say.
Get your PDF
The finished invoice arrives as a PDF directly in WhatsApp. Compliant, professional, ready to send.
Optional: We print for youOptional
Your client needs paper? We print and mail the invoice for you. From €2 per piece.
Pick your plan.
No hidden fees, no tricks. Start small, scale when you're ready.
Kaepsi Starter
For getting started — pay only for what you use.
All prices exclude applicable taxes.
- €1 per invoice created
- 10 quotes/month included
- WhatsApp integration
- PDF invoices with your logo
- Client management
- Print & mail: €2.50/piece
Kaepsi Solo
For solo freelancers and small businesses.
All prices exclude applicable taxes.
- Unlimited invoices
- Unlimited quotes
- WhatsApp integration
- PDF invoices with your logo
- Automatic reminders
- Accounting export
- Client management
- Print & mail: €2.00/piece
Kaepsi Team
Coming soonFor businesses with multiple team members.
- Everything in Solo
- Up to 5 users
- Shared client management
- Team analytics
- Priority support
Ready to get started?
5 free invoices + 10 free quotes. No subscription, no risk.